A narcotics tracking system built for Fire Departments and EMS agencies. Count every vial, log administrations and waste, keep a live controlled substance inventory by station and unit, and hold the chain of custody records the DEA PPAEMA rule expects.
Combined, these features eliminate the uncertainty in a daily count and make sure your controlled substances are managed with the accuracy and accountability the job demands.
Scan vials instead of typing lot numbers. Counts go faster and the transcription errors that create discrepancies stop happening.
Customizable labels carry lot numbers, control numbers and expiration dates, so what is on the vial matches what is in the system.
Every handoff is time-stamped and attributed. Track each individual vial while it is assigned to a specific medic unit's kit.
Count a kit with no signal. The count is kept on the phone and sent when signal returns, with the same checks. A second medic co-signs with their own password.
Automated alerts for upcoming expirations, unsigned counts and counts that do not reconcile.
Lock any unit, station or vault to two-person signing: every count, waste and broken vial needs a second medic with their own password. One-medic units sign alone.
A count tells you a kit was right this morning. A controlled substance inventory tells you what the whole agency holds right now: which vials are in which vault, station and medic unit, which lots expire soon, and which vials have left service and why.
Emergency Logs keeps that inventory as a side effect of the work crews already do. Receiving adds the vial. Transfers move it. Administration, waste and destruction take it out, with who did it and who witnessed it. Nothing is re-keyed into a separate spreadsheet.
Since March 9, 2026, EMS agencies register with the DEA in their own right under the Protecting Patient Access to Emergency Medications Act. The agency is now responsible for a readily retrievable record of every controlled substance it receives, moves, administers, wastes or destroys, kept for at least two years.
A paper count book can hold that information. What it cannot do is produce the full history of one vial, across every station and every medic unit, while a DEA investigator is standing in your office.
Emergency Logs records each step as your crews do it, on the phone in the rig or the station computer, so the record the rule asks for is built during the shift instead of pieced together before an audit.
Read the PPAEMA Guide
Not sure which drugs are Schedule II? Read DEA drug schedules for EMS.
Emergency Logs keeps the records. Your DEA registration, designated location notices, medical director's standing orders and state rules remain your agency's responsibility.
The PPAEMA Report Pack turns what your crews already enter into the four records an EMS agency is asked for. Each one prints with your DEA registration at the top and exports to Excel.
A count sheet for every station, unit and vault, Schedule II listed separately, damaged and expired stock shown with its reason. Save the count as your inventory record. 21 CFR 1304.11.
A DEA Form 41 worksheet for vials destroyed on site, plus every dose waste with who disposed of it, who witnessed it and whose order it was.
Every count shortage and tamper report gets a recorded decision, with the one-business-day notice and the 45-day DEA Form 106 deadline tracked.
Every delivery and hospital restock with date, containers, supplier and order number. Schedule II received without a DEA Form 222 or CSOS number is flagged.
Included in Narcotics Compliance and Full Suite. The reports organize and print your records; your agency still files Form 106 with DEA and keeps Form 41 on file.
This is the daily count as a medic sees it. Pick the kit or scan it, validate the security tag, count each vial against the last signed count. The same screen works on the station computer and on the phone in the rig.
A paper count book tells you what someone wrote down. It does not tell you who did not sign, or that a vial expires next Tuesday.
Counts by unit type, signature rules built to their SOP, and alerts that escalate from the medic at 0900 to the battalion chief at noon. Counts are now signed before 0800 and every vial is tracked to end of service.
Schedule a demo and we will walk your narcotics administrator through a real daily count, on your SOPs, in about twenty minutes.
Daily, weekly and monthly rig checks with maintenance requests, in-service status and real-time notifications.
Tools, equipment, station and medical supplies for warehouses, stations and rigs: PAR levels, expiration alerts, station supply orders and an equipment registry.
Turnout inventory, advanced inspections, repairs and assignments, built around NFPA 1851 compliance.